Holiday Break Check List and Information
Temporary Greeting/Holiday Message on Office Phone
In a short few days you will be leaving the college to enjoy your families, travel and relax. Most folks outside MCA do not have this luxury and usually have no idea that we do. So for them... could you please leave a temporary holiday message on your school voice mail that will let callers know the college is closed and we will re-open on Tuesday, January 3rd. The directions and some sample messages are below. If you are placing a holiday message from your office phone, dial 999 and follow the instructions below. You may also do this from an outside phone (home or cell) by dialing 901-275-5105, it will prompt you to enter a certain number if your office is in Rust Hall or continue if not – enter your mailbox number (your three digit extension) and password, then follow the instructions below.
Please place a reminder on your calendar to remove this message on January 3rd. If the message was placed on your phone correctly, when you delete the holiday message your original message will be re-instated. Let me know if you have any problems or questions.
Housekeeping
We also need to take care of a few housekeeping items before you leave for break. Please do not leave any food/food packaging in your office. I would appreciate you disposing of any food or food trash including cans and drink bottles in the hallway trash cans. If you have food or open beverages in the refrigerators in the Executive Suite, Gibson Hall, or the Grad School, please remove these items as well. Also please unplug your space heaters, turn off all lights, computers and make sure all windows and doors are locked securely.
Pay Schedule
The Dec 31 pay will be issued on Dec 21 instead by either check or direct deposit as you have designated. This is not additional pay or a bonus check. This is your Dec 31 paycheck early. The next pay period following this will not be until January 13th so please plan accordingly.
Closing and Break Schedule:
We will be closed beginning Thursday, Dec 22 through Monday, January 2nd. All staff will report to work on Monday, January 3rd.
Gibson Hall access during Holiday Break
The front door ID access to Gibson Hall may or may not work during the holiday break. You will be able to access Gibson Hall through the back door during this time. If neither seems to be working please call Campus Safety 507-3030 for access – except on Dec 24, Dec 25 and Dec 31, Jan 1 Please do not call Campus Safety on these dates unless it is an emergency.
Mail/Package Delivery
The college will be accepting mail everyday accepted Dec 24, Dec 25, Dec 31 and Jan 1. This includes package delivery.
Temperature/Thermostats
All thermostats will be lowered to save energy and cost while we are away. So if you plan to access your office during the break you will need extra layers.
Temporary Message Instructions
Dial 999 and the checkmark
0-mailbox options
4-temporary greeting
1 -to record a message and press # when finished recording.
Then the system will prompt you to press one...
1 - to accept message
2 - to listen
3 - to re-record
Upon your return, to delete temporary greeting:
Dial 999 and the checkmark
0-mailbox options
4-temporary greeting
2 - to erase temporary greeting.
Faculty sample:
" You've reached ______________ at the Memphis College of Art. I am out for the holidays and plan to return on _______________. You may leave a message and I will return your call then” or
" I will be checking my messages periodically."
Staff sample:
" You've reached ______________. The Memphis College of Art is closed for the holidays. The college will re-open on Tuesday morning, January 3rd. Please leave your name, number and a brief message and I will call you back upon our return."
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